Office Coordinator

Full Time – UK

About the role


  • SALARY: up to £21,000
  • HOURS: Monday – Friday, 9:00am-5:00pm
  • LOCATION: Baltic Place, Gateshead
  • HOLIDAYS: 23 days annual leave + bank holidays + December off (fully paid)
  • CONTRACT: Permanent

 Be you at NGP

Diversity in our heritage, inclusion in our future

We do our utmost at Northern Gas and Power, part of Global Procurement Group (GPG) to value our People for who they truly are. We want all our colleagues to feel free to be themselves at work.

Our People Strategy reflects our vision of an attractive and diverse organisation. Between all our companies, our colleagues make up over 30 nationalities from five countries around the globe.

We’re building a welcoming workplace where we recognise, respect, and celebrate each other’s stories. Be part of our story. Be you at NGP. #BeYouAtNGP

The Company

GPG is an international energy specialist spanning three continents and operating in five markets. The Group currently has operations in Gateshead, Newcastle, and Leeds (UK), Paris and Malta (Europe), Texas (US) and Chennai (India).

The GPG portfolio consists of Northern Gas and Power (NGP), NGP Utilities Limited (NGPU), NGP Americas (NGPA), Energies France (EF), online energy price comparison sites and EnergySupermarche (serving the French market) and energy management technology brand, ClearVUE Systems.

This is an exciting time for GPG. Following successful ventures in the energy and technology markets, the Group has experienced rapid growth and with ambitious plans to continue expansion the market, the Group is embarking on a transformational change journey.

Job Duties & Responsibilities

As an Office Coordinator your responsibility will be to oversee the administrative activities that facilitate the smooth running of the office, organising people, information, and other resources. You will ensure that office equipment is maintained to the appropriate quality and quantity. Keep relevant records up to date and all administrative processes work effectively and support other departments when required. This role will report into The Executive Assistant.

Key responsibilities include but are not limited to:

  • Support our Directors and Executive Assistant with day-to-day admin support
  • Work with various departments within the company and support where required
  • Administration of EV salary sacrifice scheme and update all relevant departments with correct information and complete checks
  • Liaising with H&S manager when work is to be carried out on site and ensuring that appropriate paperwork is completed, and appropriate communication is sent
  • Assist the H&S and Facilities department in undertaking fire safety and housekeeping inspections
  • Provide an exceptional experience for all visitors too site, which includes the ‘Meet & Greet’ of guests, ensuring a first class service is administered
  • Post duties – sorting post, arranging courier services for parcels, taking post to the local post office
  • Meeting room bookings – Across site & setting up when required
  • Assist with senior appointments and their joining experience which includes their onboarding, and organising all relevant equipment, security passes etc.
  • Being the main point of contact for all parking permit process for colleagues/visitors for both Gateshead sites
  • Effectively look for opportunities that would help improve processes within NGP
  • Monitor and order stationery and cleaning supplies for all Gateshead sites
  • Provide absence cover when required

Personal Attributes

The right candidate will be friendly and approachable with excellent rapport building. Needs to be highly motivated, enthusiastic and professional individual, willing to go above and beyond and strive to continually learn.

  • Self-motivated and able to work on own initiative as well as part of a team
  • Positive ‘can do’ attitude with a desire to succeed
  • Motivated to their continuous development
  • Customer Focus centric
  • Solution Focused
  • Strong Organisational Skills, with the ability to prioritise effectively
  • Acts with a high level of integrity, professionalism, and confidentiality




  • Proficient with Microsoft Office Suite or related software.
  • Experience of working in an Administrative/reception role
  • Excellent verbal and written communication skills.
  • A basic understanding of health, safety, and facilities



  • NVQ Level 2 in Business Administration or equivalent

Apply now

If you’re ready to move on up to the big time and want to REALLY unleash your potential, come join the biggest and best energy broker in the UK and share in our incredible journey.

For more information on how to change YOUR life get in touch with our dedicated team…

t:  0191 478 9504

Please Note
Due to the high number of applicants if you have not heard back from us within 2 weeks of applying, please consider your application unsuccessful on this occasion. If your skills and competencies develop we would be happy to see a further application from you at that time.